PPE, stock, kit and vehicles in one register
Stop juggling spreadsheets and post-it notes. Track every box of gloves, every uniform and every carer's vehicle paperwork in one place. See what has dropped to its reorder level and build the order in one click, keep MOT, insurance and licence dates on file so you spot them before they lapse, and prove every issue and return, included free.
Every Asset, Every Carer, Every Renewal: Tracked
Most agencies discover they are out of gloves at 06:50 on a Monday. They forget a vehicle's MOT until the day it expires. They have no idea which carer still has the spare door fob. homecareOS replaces those scattered spreadsheets with one register: PPE inventory, carer kit issue and return, a vehicle log with MOT, insurance and licence dates on file, and a full order trail. You stop firefighting and start managing.
Four Registers. One Place. Zero Spreadsheets.
PPE Inventory
Track gloves, aprons, masks, sanitiser and consumables.
Carer Kit Issue & Return
Log every uniform, lanyard, ID badge, fob and device issued. When a carer leaves, see exactly what they still have.
Vehicle Register
Agency vehicles logged by registration, with odometer readings taken when a carer collects one and brings it back. Each carer's own car sits on their staff file with MOT, insurance and licence expiry dates, flagged red or amber as they come round.
Order Trail
Order PPE and kit straight from homecareOS. What you ordered, when you placed it and what it cost, all on one trail instead of buried in a mailbox.
Low Stock Flags
Set a reorder level on any item and the Stock page flags everything at or below it, with a running count at the top. Kit that is still out stays on the issued list until someone logs it back in.
Evidence on Screen
Stock on hand, order dates and every item issued to a named carer, held in the system rather than in a cupboard notebook. Real records, not memory.
Everything Inside the Register
PPE stock levels held per item
Reorder level set per item, edited inline on the Stock page
Stock levels update as items are issued, received or written off
Carer kit issue and return log with serial numbers
Outstanding kit list by carer, and a returns checklist on the exit record
Agency vehicle register with registration, nickname and notes
Carer vehicle records: make, model, MOT, insurance and licence expiry
Start and end mileage recorded at every vehicle handover
Driver licence checks and expiry flags on the carer record
Order log with cost and status on every order
One-click reorder that fills the basket from your low stock levels
Item categories for PPE, uniform, clinical and hygiene stock
Add your own stock items alongside the standard homecareOS catalogue
Separate view and order permissions, so not everyone in the office can spend
The Cost of Poor Asset Tracking
Source: GOV.UK, Getting an MOT and The Highway Code, Annex 5: Penalties. Both figures are statutory maximums, not typical fines.
Bring Your Stock and Fleet Into the Light
Stop the spreadsheet sprawl. Get every asset, every renewal date and every kit issue in one register, free with every plan.
Compare homecareOS to your current software
See how we stack up against every major UK home care platform, feature by feature, transparent pricing, no fluff.